How are folks setting up courses that are held live virtually through Ethos? Are you embedding a link to the virtual meeting in your course objects?
Looking for ideas to move everything to Ethos instead of hosting the virtual live meeting and then sending everyone to Ethos to get their credit/certificates. Thanks!
Hi Shannon…we’ve done quite a few live virtual activities where we add the Zoom or other link into a course object so upon registering in Ethos, they’re encouraged to register in Zoom and add the meeting to their calendar. We also use the course instructions field to go step by step, and sometimes also use the venue tab to reiterate the instructions.
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Hi Helen,
If possible, can you provide sample instructions that you add to your course instructions field? I find that some of our learners get confused because in order to be a recognized attendee by Zoom, a learner must select, “start” on the course outline. This will then initiate a Zoom link to be sent to the learner. Instead many of our learners will simply register for the course in Ethos, however, do not attempt to select start (to be recognized as registered in Zoom) until the day of the live course.
Any best practices or sample instructions you can offer is greatly appreciated.
Thank you,
-Anita
BAYADA does something similar. Here are a few screenshots. We put instructions everywhere 
as we know everyone doesn’t click all tabs so at least instructions are on something they click. We add in course instructions too. We use the Zoom roster to validate attendance.
Depending on the target audience(internal processes as we have another LMS), we just send everyone to Ethos to get their credit/certificates and don’t use the instructions below but send an email which includes an access code to the evaluation.
I hope this helps.
Paula Booker, MSN, RN
Manager, Support | Office of Clinical Standards and Leadership (CSL 30)
BAYADA Home Health Care
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@acharles Here’s one of our courses - Engaging Disparities in Prostate Cancer Care (2021) | AUA University. Screen shot of the Course Outline:
We also send a couple of “Tips Before You Click” emails with the last one being sent a few hours prior to. Those emails emphasize the Zoom registration.
Paula and Helen, Thank you both. These examples were very helpful.
This looks great! Thank you for sharing, Helen!
How is the “Key Word” course object set up? I assume this where you have folks enter the code from the course? Do you have any way to restrict submitting the code/claiming hours until after the webinar has ended? Also, this might be obvious, but what do you have in the “Course Webcast” object?
We’re looking to step into virtual meetings accessed through Ethos soon but also still fairly new to navigating the basics of Ethos as well… this is VERY helpful!
Thank you, Paula! This is SUPER helpful! Can you please explain a little more on the code and validation process? Are they provided the code in the Zoom meeting and return to the registration in Ethos to verify it in the course progress? I think that’s the part I keep getting hung up on is how they verify their virtual attendance within Ethos when they’ve already registered for the course (that they’re viewing after they’ve registered).
Currently we’re doing things maybe alittle backwards in that the virtual meeting is accessed outside of Ethos, no pre-registration is taking place, they text the code provided in the meeting to record their attendance and later log in/create an account, access the evaluation from their pending activities after texting the code, complete the evaluation and claim credit. We’re kind of skipping the “register” part altogether 
Thanks again!
We do not use the text feature yet. It may be simpler to what we do however it seems almost the same as what you do.
We send a group email to all verified attendees from the ZOOM report (a day or 2 after the event). It’s an excel report after the webinar is completed with names, log in and log out times and their email address as well. The email we send includes the access code to the course (eval) so they can complete the process to claim their certificate. So similar to you, the webinar is accessed outside of Ethos, there is no pre-registration, they receive an email with instructions to Ethos and the access code for the course and complete the evaluation and claim their certificate. We skip the “register” part altogether too.
So to clarify we have 2 processes (instructions as seen in screenshots or email with access code) depending on our target audience.
Paula Booker, MSN, RN
Manager, Support | Office of Clinical Standards and Leadership (CSL 30)
BAYADA Home Health Care
@shannonb The key word is a quiz object, a MCQ given out at the live event to attendees to verify attendance. We restrict access by date/time so that the object opens after the live event. The course webcast is just the live webinar recording. We offer that for existing attendees without CME so they can go back and re-watch. There is a separate webcast CME activity for non-attendees who would be eligible for CME.
Happy to help and if you ever want to reach out directly, hscofield@AUAnet.org.
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